This month's Bulletin attachment is the I-9 form.  By Federal law, employers are required to verify an employee’s identify and to establish that the worker is eligible to accept employement in the United States. Accordingly, an I-9 form must be completed within three business days of any new hire's start date.

The signed I-9 form must then be stored for 3 years after the hire date or one year after employment is terminated, whichever is longer.  Employers may use paper, microfilm, microfiche, or electronic storage systems. In the case where the I-9 is updated (e.g. due to errors in a previous form or the reverifying of expired identity docs), all revisions of the I-9 must be stored for purposes of an audit trail. Accordingly, SharedHR advises clients to review their method for storage of I-9 forms.  For complete details on completing and storing I-9 forms, please see http://www.uscis.gov/files/form/m-274.pdf

If you have questions regarding acceptable verification of status or other hiring questions, please contact SharedHR’s office.